Content is a vital component of any website or any marketing/advertising tool, for that matter. However, this was realized only lately that it is important to have good content on the website. Earlier, having a website meant designing visually creative pages. Importance of content was always ignored and it was just thought of as placing some text in between various pieces of graphics. However, with the advent of search engines, importance of content gained prominence. The advantages of having good content finally started receiving its long due significance. With the importance of content growing for websites, the need for web site content management systems has also increased.

There are various factors that bring the importance of web site content management under prime consideration.

• Putting relevant quality content on the website will clearly define the objective of the website and convey the business/company/product profile.
• A website with good content will have visitors spending more time on it and returning to the site often.
• Having properly structured niche content will increase the website's credibility and may help in converting a visitor into a potential customer.
• Content with adequate number of keywords will make the website search engine optimized, thus improving its visibility on search engine results.
• Other websites will want to link to quality content rich website. This will increase the number of referral visitors to the website and also its exposure to search engines thereby increasing the overall popularity of the website.

Having understood the importance of content, it is also essential to know the web site content management process. There are various ways of getting good content. You can write the required content yourself and get it tweaked from a professional editor or you can directly hire a professional content writer. However, before doing the above steps of directly writing the content or getting it written, the objectives for having a proper content should be clearly defined. This could include making decisions about:

• Target audience with relevant demographics, if applicable.
• Length of the content and its structure.
• Specific words that need to be used and number of times they should occur in the entire content.
• Distribution of the content over the website.
• Frequency of updating the content.
• Use of appropriate web site content management system.

A website with tidy, crisp, and persuasive content will definitely have lot of visitors hitting the site regularly. No matter how multimedia rich and flashy your website is, rich content is now a mandatory requirement for the survival of your website.

Importance of a navigation scheme

One of the most important tasks when developing your website is creating a navigation system that is effective and easy to use. People have a tendency to try to include everything in the navigation tree all at once. Instead they should follow the same process as setting up the structure for the site and break it down in levels. This would be information relevant to the homepage that directs visitors to the main sections of the site. From the main sections of the site, the user gains access to the sub sections containing content pertinent to that section only. Remember to always include links back to the main sections and your homepage on every page in your site. While you are creating your navigation setup, try to look through your user's eyes. Remember, you are the one creating the structure, so you are biased in your opinions. If you think about what someone else might say or do, then you are one step ahead of the game.

As you create you website navigation, make sure that links can be added in the future with no difficulty. You must always keep in mind that your site must be flexible and open to change because it is never completed. All links should be clear and to the point. It makes no sense to have your visitor try to figure out where they are going. They should be able to quickly look for what they want and then access it in a timely and efficient method. There is a better chance of a visitor going somewhere else if it takes too long for them to find the information they are looking for. Your navigation scheme should stick out and be located in a common spot on every page of your site. Consistency allows your visitors to focus on the content instead of trying to figure another navigation system for the same site.

Linear navigation

Linear navigation provides the same capabilities as your forward and back button on your browser. With this navigation style, you cannot jump around and skip pages. Reading a book or viewing a PowerPoint presentations are also examples of linear navigation. As you read through the pages, it makes no sense to jump around or you might miss an important piece of information. People who create sites with this style often are directing the visitor from a starting point to a predetermined end in a step by step fashion. Your links will not allow the user to anywhere other than where you want.

Hierarchical navigation

Hierarchical navigation allows the visitor to go from a homepage to the main sections of your site and then to the subsections. Visitors can travel through your site without any restrictions. This type of navigation ties all the areas of your site together so any page can be accessed from another in as few clicks as possible. Hierarchical navigation is best used on sites that are filled with information and to be utilized like a library.

Sitemaps for navigating through your website

Sitemaps provide a list of organized links to the content of your website. The same way a table of contents tells you what is inside a book, a sitemap does the same for your website. Your visitors are given a one page view of the information structure that your site is based on. Sitemaps are not meant to be your websites primary navigation but more as a compliment to it.

Navigation bars

A navigation bar gives your visitors the ability to move between the different sections of your website. It should be placed on every page of your site and should be consistent as well. Placement of the navigation bar is entirely up to you. The navigation bar can go on the left side of your page because most people read from left to right. It can also be placed on the top of your page so it is the first thing your visitors see. Some people place it on the right hand side of the page intentionally making a visitor browse through content to then be able to navigate the rest of the site.

Theme and navigation links

The theme for a website is created with the way you use color, fonts and images. During the theme creation process, remember to not clutter your pages with unnecessary content that will draw your visitor's attention from the main content. There are many ways to create a theme. One example might be a newspaper look consisting of black and white colors with a plain font. Themes give a website character and often leave a strong visual impression on the visitor. Your website theme needs to be used on all your pages which helps tie your site together.

Navigation

Navigation of a website should be an easy process and not require the visitor to take much time in figuring out how to move through your site. Visitors have come to your site looking for information and should be able to find it easily. If a visitor has to waste time figuring out how to get what they want, they will go to another site. Navigation is not just for people, but search engines as well. Set up the navigation to allow search engines to follow the links to index your entire website. Your navigation scheme should appear in the same place on all pages. When a visitor navigates through your site, make sure they can flow through it. Do not set it up so a visitor has to use the back button of the browser to access another page. Through navigation, your visitor will have access to pages in your site, to other sites and to different sections of the pages on your site. You will need to place navigation menus in more than one area on your pages. There are many good ways to help the visitor move through your site. The most simple is a text link. The next is a navigation bar placed on the top or sides. Another is the use of graphic buttons created to help compliment the overall look of your site. It is always good idea is to include links at the bottom of your page in case someone does not feel like scrolling back to the top. Through navigation, your visitor should be able to get where they want quickly, know where they currently are on your site and be able to access other pages on your site for additional information.

A system that can be used to manage the content of a website is called content management system (CMS). In other words, CMS is a tool to create, edit, and remove details/information in a website. The definitive advantage of the CMS being that you can carry out most of the task without any technical expertise.

The contents managed can be of various types that include web contents, media files, e-documents, online transactions, etc. and they are classified based on the requirements.

Types of CMS

The different types of CMS are as follows,

Browser based CMS:

The most convenient and the cheapest CMS is the browser based CMS. It is easy to access and can be edited from anywhere in the world. Most of the other CMS require software to be installed but whereas this CMS does not require any software and can be simply logged in by using a username, password and the contents can be edited.

Transactional based CMS:

This type of CMS can be employed by E-commerce organization where they need to manage large data of transactions though online.

Digital based CMS:

Information is also stored in digital format, hence the digital equipment needs to be organized and kept in a system that is effective and functions properly. For this purpose, you can use a digital asset management system which will help in organizing all the media files. The digital media may contain audio, video, stills, graphics, and other media related files.

Business Process CMS:

This is a CMS which is related to transaction details such as invoices, sales order, application forms, etc. Further, the system offers the businesses to integrate and expand in the corporate environment and also provides the support to organize the work steps systematically and improve better communication among the users.

Enterprise CMS:

This system offers the users to access, scan, store and manage all information within an enterprise. The system supports all types of functions, it can be web based or E-commerce based or CRM. The enterprise CMS is designed in a way that can integrate with client server and hosted solutions.

Finally, it is very essential that you need to understand the various types of CMS which enable you to decide on the one that best suits your business. If you are not sure about the CMS that works cost effectively and efficiently for your business, contact us and we are happy to offer you the best possible help.

Vijayakumar Palaniappan
Marketing Manager
Samran Technologies