If you own a business that have different or multiples sites and locations, then having a good means of communication is imperative. One of which would be email messaging. It is actually no longer surprising that email is one of the, if not the most, common and popular ways of reaching out to other people and other companies over the Internet.

Email or electronic mail would actually refer to the creation, transmission and receipt for communicating through the application of electronic communication systems. Email has been first used back in 1965 to serve as a way to communicate with the other users of a single time-sharing mainframe computer. During the late 1960's, there has been a computer network, which was the ARPANET, that has been able to significantly contribute to email development.

With regular mail sending, our letter would first be picked up by a postal van which would then be sent to the office where all the letters are sorted according to cities on the addresses. The letters that are received in each city would then be sorted based on the areas of the city, which would then be distributed. On the other hand, with email messaging, the email message that you have composed would be sent to your Internet Service Provider's mail server. All the emails that have been received b the mail server would then be sorted and would then travel online to the mail server of the destination's service provider. They would then be stored in the electronic mailbox. And so, once the recipient of your email logs on to his email application or program like Outlook Express or Eudora, the program would be downloading the email messages that you have sent from the electronic mailbox to his computer.

Every website has a reason for existing in the Internet. There's a purpose behind every one of them. Whether it's to sell something or to tell the world about something that person thinks is important enough to share, every website has a point to get across. When you think about the rise in the last decade of the internet as an ecommerce tool, it becomes clear that people doing business on the internet need a way to distinguish their goods or service. They need to make clear what it is they want the person clicking onto their site to do. They need what's referred to as a call to action.

Consider the statistic that states the average person only stays on one site for an average of nine seconds before they click away if they don't see something that interests them. That means all merchants who ply their wares in cyberspace need to be direct and tell the prospective client what they want them to do. Typically that means buy something.

The call to action comes in various forms but once you've seen a few of them they become easily recognizable. The most effective of these calls use short phrases that are not unlike the spoken word. Some examples include: 'Call Now', 'For A Short Time Only', 'Act Now - Offer Expires Soon'.

There's something that you'll need to remember about the content of these messages as well. Find a balance in the wording and try not to go too far one way or the other. A call to action that's too conservative will not be effective and you don't want to sound too cheesy either and turn the client off.

When to use these calls to action is another consideration to look into. Most of the experts feel they can be used effectively at two different points through a website. The first is at the end of every topic through the content. Here, it's also a good idea if you have an eye to keyword phrases that you know your desired contacts use frequently. So, if you sell marketing software, a good call to action at the bottom of the page might read: 'Why Not Contact Us For Our Free Trial of Marketing Software Today?'

There are other considerations where the experts think it's best to use the call to action. One of these is throughout the text in various locations as subtle prompts to get the visitor to convert to customer. There is also a caution against the kind of pop up advertising most of us have seen on the internet. Most of the professionals in the marketing field see them as a rude interruption in the flow for the reader and prospective customer.

The call to action is a necessary part of any web marketing campaign. It is a clear concise way of telling the visitor exactly what you want them to do and how you want them to make the transition from visitor to customer.

Not every site needs a site map, they can certainly be a good idea. Site maps provide a dual purpose: They provide search engine spiders easy access to all of your site pages and they provide site visitors easy access to all of your site pages. The difference is that search engines and visitors access your site map differently and therefore there are different methods that need to be applied to creating site map(s) that are friendly for both engines and search spiders.

Small sites typically don't need a site map so long as all pages are linked in the main navigation. Once you get into main and sub-navigation menu's then site maps are helpful in allowing search engines and visitors to quickly find anything they are looking for within just a couple of clicks. A single site map can be used for both purposes or multiple site maps can be created. Here we'll address creating site maps for spiders and humans separately.

Site Map For Spiders

.xml file

An .xml document should be added to your site's root directory containing links to all site pages. This .xml file should then be referenced should be compiled and placed into a proper .xml document which should be uploaded into the root directory.

Robots.txt file

With your .xml site map file in place you must then make it accessible to search spiders. Reference the site map in your robots.txt file by adding a line for sitemap: URL (example: sitemap: http://www.polepositionmarketing.com/sitemap.xml)

Keep current

Be sure that your .xml file is updated and uploaded frequently, or at least as often as pages are added or removed from your site. Large sites should implement an automated site map update monthly or even weekly or daily.

Site Map For Visitors

Navigation links

A site map designed for human visitors is just like any other website page. Link to the site map page should be included in the primary navigation or the site's global footer. Visitors should be able to find this link without too much searching.

Additional page links

Site map should also be linked from various pages within the site such as Help pages and your custom 404-redirect page. This helps point visitors to the site map as a quick and easy means to find what they need.

Overview

It's helpful to provide a short overview paragraph at the top of your site map page. This can be a nice introduction should someone land on this page directly from a search engine or elsewhere.

Heading and layout

The layout of the site map should present a clear visual hierarchal structure or your website. Both headings and sub-headings should be used above properly grouped links.

Text links & descriptions

Site map should primarily use textual links and page should not be cluttered with images or other distractions. It is also a good idea to provide an additional short description (provided there is room) for each link that allows the visitor to better understand where each link will take them.

Keep current

Be sure that your site map is updated and uploaded frequently, or at least as often as pages are added or removed from your site.

As I said above, not every site needs a site map. But those that do should be sure that the site map(s) they create are actually benefiting them. And the best way to do that is to make sure your site maps provide maximum usability for visitors and search engine spiders.